Programmes of the National Agency for Academic Exchange (NAWA)

PROGRAMME ULAM NAWA 2025 - CALL FOR APPLICATIONS

The call for applications under the Stanisław Ulam Programme will be conducted from February 10th to May 12th, 2025, until 15:00, according to the official time in Poland.

More informations on the NAWA website.

The procedure for applying for the Ulam Scholarship is described in the programme regulations on the NAWA website.

NAWA annuncement of the call for applications in the Programme no. 8/2025 of February 10, 2025.

The document "The invitation from the Host institution in the fellowship programmes" (attachment to the Announcement), which is an attachment to the application submitted by the candidate by the NAWA electronic system, must be signed by the legal representative of the University of Warsaw – Vice-Rector Sambor Grucza.

Therefore, the completed document, bearing the signature of the internship supervisor at UW and the dean/vice-dean, should be submitted to the International Relations Office (IRO). Please attach the draft application prepared by the candidate or, if the application is not ready, the candidate's academic CV and project description.

These documents should be sent electronically to swietlana.dachno@adm.uw.edu.pl at least 5 working days before the planned submission of the application to NAWA.

The document "Information on the commitments of the host institution" signed by the Rector will then be sent back to you by email.

The internal competition is organized because each institution can submit a maximum of two applications for the Strategic Partnerships competition.

The main goal of the Program is to support institutions of higher education and science in developing sustainable solutions for educational, scientific, and implementation cooperation within the framework of strategic international partnerships.

The outcomes of the projects should serve as a foundation for the development of long-term cooperation among the entities forming the Partnership. Projects implemented within the Program must align with the long-term development policy of the applying institution.

Detailed information is available on the NAWA website in the calls for proposals for each country.

The application for granting consent to participate in the project, signed by the dean or vice-dean, should be submitted to the International Relations Office (IRO UW) no later than 7 business days before the NAWA application deadline.

Additionally, to obtain the authorization from the Rector of UW for submitting an application via the NAWA electronic system, two documents must be sent to the IRO: an application for authorisation for the project manager and the NAWA authorisation template signed by the dean/head of the primary organizational unit.

1. The project’s coordinator must be a person holding at least a doctoral degree and employed by the Applicant. It is only permitted to serve as a coordinator in one project per competition.
2. Applications can be submitted after registering in the NAWA system available on the website. Please create accounts using an email address from the university domain. The application form is located under the "Projects and Applications" tab — select "Submit a new application" and then choose the appropriate competition.
3. NAWA considers only applications submitted by individuals authorized to represent the University of Warsaw by a personalized authorization issued by the Rector of UW.
4. The application, along with its attachments, must be prepared in Polish. The only exceptions are the CV of the coordinator from the partner country and the Project summary that forms part of the application (in English).
5. There is no limit on the number of applications submitted by a single Applicant. However, only one application per research project is allowed.
6. Communication with the Applicant will be conducted through the Agency's IT system, and the Applicant is obliged to regularly check the status of the submitted application in that system.

7. The system does not allow an application to be withdrawn — if an incomplete application is accidentally submitted, it cannot be withdrawn or amended. Such applications will not be evaluated in the competition. Before the submission, an application can be removed from the application list without any consequences.

If you have any questions or concerns, please contact the NAWA staff member indicated in the invitation for proposal submissions for a given country.

Students, PhD candidates, academic teachers, or researchers interested in participating in the program are required to submit their applications via the NAWA electronic system specified in the announcement.

The online application must include, among other documents, the nomination form "Zgłoszenie z uczelni" signed by a representative of the International Relations Office (IRO).

To obtain a signature, a clear scan of the nomination form "Zgłoszenie z uczelni", filled out by the applicant and initialed by an authorized person in the unit:

• students - the head of the educational unit or the mobility coordinator appointed by the head of the educational unit (§ 6, Section 4, Point 2 of the Study Regulations);
• employees - head of the organizational unit or the mobility coordinator appointed by the dean/head of the organizational unit (§ 60 of the UW Statute);
• PhD candidates enrolled in doctoral schools - the director of the doctoral school (§ 4, Section 5 of the Doctoral Schools Regulations).

must be sent to IRO at international@adm.uw.edu.pl.

The nomination form "Zgłoszenie z uczelni" is available on the NAWA website in the announcement.

Detailed information and the regulations of the Zawacka Program can be found in the announcement on the NAWA website.

The CEEPUS Program is a multilateral cooperation initiative in the field of education among Central European countries, established through a multilateral international agreement.

Program Objective: Supporting academic exchange for education and professional development of students and academic teachers from Albania, Austria, Bosnia and Herzegovina, Bulgaria, Croatia, the Czech Republic, Hungary, Kosovo, Moldova, Montenegro, North Macedonia, Poland, Romania, Serbia, Slovakia, and Slovenia.

Under the program:

• Networks of inter-university cooperation are created with the participation of partners from at least three countries. Institutions may join an existing network or establish a new network as a coordinating or partner university - How to establish a network under CEEPUS - step by step (in Polish).
• Short-term scholarships are awarded for the completion of:
  • Research internships, semester studies, and placements within academic networks. (in Polish)
  • Research internships, semester studies, and placements for individuals ("Freemover"). (in Polish)
  • Summer schools and intensive courses. (in Polish)

Scholarship are available to:

• Students
• PhD candidates
• Academic teachers

More information:

• Rules for creating networks for the 2024/2025 academic year. (in Polish)
• Rules for implementing exchanges. (in Polish)
• Guide for 2023/2024.

Program Coordinator:
Polish CEEPUS Office
Email: ceepus@nawa.gov.pl
Phone: +48 22 390 35 12

Contact at the International Relations Office (IRO): Grażyna Andrejuk: grazyna.andrejuk@adm.uw.edu.pl; phone: +48 22 55 20 434

The internal call is organized because each institution may submit only one application for the PROM call.

The purpose of the Program is to: develop the internationalization of higher education and research institutions through short-term scholarship exchanges; enhance the competencies of students, doctoral students, and academic staff from both Poland and abroad through short-term international scholarship exchanges; improve the quality of education by facilitating short-term exchanges of students, doctoral candidates, and academic staff from both Poland and abroad; increase the number of short-term mobilities conducted.

Detailed information about the call and the program's regulations is available on the NAWA website.

Units of the University of Warsaw interested in participating in the call should send a completed and signed APPLICATION FORM  as a scanned copy via email to the International Relations Office at: joanna.wiszniewska@adm.uw.edu.pl by May 24, 2024, at 12:00 PM.

Rules and Criteria for Selection of Project Proposals

The National Agency for Academic Exchange (NAWA) and the U.S. National Science Foundation (NSF) announce a new support programme for Ukrainian researchers: IMPRESS-U.

NAWA will fund International Supplements projects aimed at expanding existing research initiatives financed by the U.S. NSF with new components and partnerships involving researchers from Ukraine and Poland. A total of 7 million PLN will be allocated for the enhancement of existing projects through international collaboration under the International Supplements scheme, with additional funding provided by the Ministry of Education and Science.

Application Process:

International Supplements: The project coordinator from the U.S. submits the main application to NSF. The Polish unit, as part of the team, submits its application to NAWA. The application must be submitted to NAWA within 7 days of submitting the application to NSF, and no later than June 30, 2024.

Details are available on the NAWA website and in the  NAWA announcement.

Applications are accepted continuously, until funding is exhausted.

The total allocation for this program is 7 million PLN, but the Agency reserves the right to adjust the allocation of funds in the Call.

Procedowanie wniosków na UW:

Units of the University of Warsaw interested in participating in the program are requested to submit the following documents to the International Relations Office (IRO) at swietlana.dachno@adm.uw.edu.pl:

– before joining the project: the completed application form for approval to participate in the project, signed by the dean, along with a brief description of the project;

– after receiving approval from the University Authorities:

• the completed and signed by the dean application form to obtain appropriate authorization from the Rector of the University of Warsaw for submitting the application via NAWA's electronic system;

• documents completed and initialed by the dean or vice-dean, including:
  • authorization (to be signed by the Rector);
  • declaration of non-involvement in public aid;

– immediately after the submission of the main application by the project coordinator to NSF: a copy of the application submitted by the main coordinator to NSF..

A declaration of the absence of public aid, signed with a qualified electronic signature of the Vice-Rector, and a scan of the authorization will be sent to you by e-mail.