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Hosting guests

The rules for hosting guests at the University of Warsaw and financing their stay are defined by the Rector’s regulations:

  • RECTOR’S ORDINANCE NO. 11
    dated February 6, 2019, regarding the amendment of the Rector’s Order No. 130 of December 12, 2018, regarding the Regulations for Hosting Guests at the University of Warsaw and Financing Their Stay.
  • RECTOR’S ORDINANCE NO. 130
    dated December 12, 2018, regarding the Regulations for Hosting Guests at the University of Warsaw and Financing Their Stay.

The basis for financing the guest’s stay is the Guest Stay Notification signed by the dean/head and the bursar proxy of the accepting unit’s .

Ticket purchase

The purchase of tickets for UW guests covered by the tender agreement with Why not TRAVEL must be made through the agent. More information: Purchase of tickets for business trips.

 

ACCOMMODATION

The responsibility for accommodating foreign guests lies with the UW unit responsible for organizing their arrival.

The International Relations Office provides accommodation or assists in finding it only for those foreigners who are under its care (see IRO Regulations).

Foreign guests can be accommodated in the following University of Warsaw facilities:

  • Hera UW
    ul. Belwederska 26/30, 00-594 Warsaw
  • Sokrates Hotel
    ul. Smyczkowa 9, 02-678 Warsaw

ERASMUS program scholarship holders are asked to contact the Section for Foreign Students of Partial Studies BWZ at iro.incoming@adm.uw.edu.pl, tel. +48 22 55 20 487.

University of Warsaw also cooperates with various hotels / hotel groups. Guests and their accompanying persons, as well as employees and students of the University, can receive discounts regardless of who is paying.

Note:

  1. When making reservations, always ensure that the prices offered for a given date by the hotel or online booking systems (e.g., Booking.com) are not lower than the prices negotiated by the University. Reservations should be made at favorable prices for the requester without referring to the University agreement. Apart from the price, also pay attention to the possibility of deferred payment and free cancellation of the reservation.
  2. Questions regarding room availability should be directed to the reservation department of the facility.
  3. Questions about group reservations (from 10 people) should be directed to the representatives of the hotels listed below.
  4. For questions, please contact BWZ: international@adm.uw.edu.pl, +48 22 55 24 008.

Hotel List:

  1. **Hotel Bristol, a Luxury Collection Hotel, Warsaw***** Contact: Paulina Żelazek Email: Paulina.Zelazek@luxurycollection.com Tel: +48 22 55 11 809, +48 501 622 664
  2. Louvre Hotels Group:
    • Golden Tulip Warsaw Centre****
    • Campanile Warszawa***
    • Première Classe Warsaw* Contact: Magdalena Machalska Email: mmachalska@louvre-hotels.com Tel: +48 532 759 712
  3. Orbis and Accor Hotels:
    • Sofitel Warsaw Victoria*****
    • Mercure Warszawa Grand****
    • Novotel Warszawa Centrum****
    • Ibis Warszawa Stare Miasto***
    • Ibis Warszawa Reduta***
    • Ibis Budget Warszawa Reduta* Contact: Agnieszka Skutecka Email: agnieszka.skutecka@accor.com Tel: +48 502 198 365
  4. **Hotel Radisson Blu Sobieski Warsaw**** Contact: Blanka D’Onofrio Email: blanka.donofrio@radissonhotels.com Tel: +48 22 322 66 81, +48 691 377 881
  5. Syrena Group Hotels:
    • Hotel MDM Warszawa***
    • Hotel Metropol***
    • Hotel Polonia Palace**** Contact: Dorota Polańska Email: dorota.polanska@syrena.com.pl Tel: +48 22 31 82 852, +48 601 360 593
  6. Motel One Warsaw Chopin* Contact: Sylwia Pazdur Email: sylwia.pazdur@motel-one.com Tel: +48 22 417 60 01
  7. **Barcelo Warsaw Powisle**** Contact: Anna Grabowska Email: warsawpowisle.dsm@barcelo.com Tel: +48 666 667 439