October

At the beginning of your mobility you need to visit us in the office to confirm your arrival. We will register the date in our student system – thanks to that at the end of your stay we will be able to confirm the exact dates of your stay at UW.

Some universities will need from you a document called confirmation of arrival (certificate of arrival, etc). This document is always provided by your home institution and is signed by the central IRO UW office during your first visit in our office. If you are not sure whether your institution requires such a document, please contact the IRO/Erasmus Office of your home university.

We are located on the Main Campus (Krakowskie Przedmieście 26/28), in Casimir Palace (see oon the map), on the second floor, in room 22. Our office is open for students from Monday to Thursday, from 9:30 to 14:00. We are closed on Fridays.

Since many students want to meet us, it is obligatory to make an appointment prior to your visit to IRO. This can be done in our calendar – http://terminarz.bwz.uw.edu.pl/. You need to choose Pokój 22 / Room 22 – Studenci przyjeżdżający na UW / incoming students: bilateral exchange, Erasmus, Visiting Student Programme. Please note that there are two “rooms 22” in the drop-down list: it’s because we have two student service stands in our room so that we can welcome more of you at the same time. If one room 22 is full, please check the other one for free spots.

Remember to be on time for your appointment! If you arrive late – or too early – we may not be able to let you enter, as it would interrupt another student’s time slot.

During your visit in our office most probably you will be able to pick up your student card (we will inform you by email if it is ready to be collected). We will demand showing health insurance proof in our office, as it is necessary to have it for the whole duration of your stay in Warsaw. Please make sure you have it with you. 

Last but not least – welcome packs. Come and fill you university tote bag with our gadgets!

You registered for many courses, but you already know that you won’t attend some of them (because of timetable conflict or becuase you realised it’s not a good equivalent to courses at your home university). Did you delete them from your (O)LA? Good, but now you have to unregister from them in USOSweb. Otherwise they will appear of your Transcript of Records at the end of the mobility – with a failing grade. Simply “not taking part” or “crossing out of LA” is unfortunately not enough, only unregistration is binding. Also, by virtually “staying” on the course you are blocking a spot for someone who may really need this class.

Unregistration should be done before the deadline in the same manner as the registration was done – either in USOSweb or by Mobility Coordinator. In case if you didn’t delete the course from USOS there is also a possibility to resign from passing ONE course. This can be done in USOSweb: STUDENT’S SECTION –> Linkage –> Resign. The option is available within the deadline set in the academic calendar. You will not obtain any grade from the course and it will not be included in the Transcript of Records.

Another topic, connect with unregistration, is ECTS limit.

First of all – we do not have a minimum of ECTS you need to take. Please refer to your home university requirements.

As for the maximum: every incoming student is allow to take courses for up to 30 ECTS per semester (we understand that sometimes it can be hard to find exact equivalents and therefore we are willing to accept +10%). Every incoming student is allow to take courses for up to 60 ECTS per year (+10% flexibility applies here as well).  

If you need to register for courses worth more than 33 ECTS (66 ECTS) in total, a special permission of the Vice-Rector is needed. If you wish to apply for the permission to take extra courses fill out the attached form and send it to this email: iro.incoming(at)uw.edu.pl. We will pass it to Vice-Rector and inform you once he approves.