Domestic travel

Based on the Business Travel Order, the person traveling can request an advance payment to cover the domestic business trip.

• Domestic train tickets can be purchased at the ticket office or via the e-IC online ticket sales system on the PKP Intercity website. On the PKP Intercity website, you can request a VAT invoice. Any single-use train ticket for a distance of no less than 50 km, purchased at the ticket office, is an invoice.
• Domestic air tickets should be purchased exclusively through Why not TRAVEL.

A person traveling abroad may obtain permission to travel by private car. In such cases, the Traveler is required to conclude an agreement with the University of Warsaw regarding the use of a private vehicle for business purposes.

According to ORDINANCE NO. 61 OF THE RECTOR OF THE UNIVERSITY OF WARSAW of August 4, 2017, regarding additional medical examinations for employees using official or private cars for business purposes at the University of Warsaw – Employees driving official vehicles and employees applying for permission to use a private car for business purposes are required to undergo additional medical examinations in the field of occupational medicine and present the appropriate certificate at the Human Resources Office. The referral form ("Skierowanie na dodatkowe badania lekarskie pracowników wykorzystujących samochody służbowe lub prywatne dla celów służbowych") is available on the Human Resources Office website (in the "Inne" tab).

The reimbursement of costs for using a private car for foreign business travel is based on the mileage logbook, approved by the employer.

The amount and conditions for determining entitlements for an employee employed in a state or local government budget unit for a business trip are specified by:

The REGULATION OF THE MINISTER OF INFRASTRUCTURE of December 22, 2022, amending the regulation on the conditions for determining and the method of reimbursing the costs of using privately-owned cars, motorcycles, and mopeds for business purposes (Journal of Laws 2023, item 5).

REGULATION OF THE MINISTER OF LABOR AND SOCIAL POLICY of January 29, 2013, on the rights of an employee of a state or local government budgetary unit for business travel (Journal of Laws 2013 No. 0 item 167)

REGULATION OF THE MINISTER OF FAMILY AND SOCIAL POLICY of October 25, 2022, on the rights of an employee employed in a state or local government budgetary unit for business travel (Journal of Laws 2022 item 2302)